Terms and Conditions of Service

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1. DEFINITIONS

1.1 The “Client” means the person/s, organisation or company booking the equipment, with the “Company”.

1.2 The “Company” means Imperial Feria Ltd.

1.3 “Equipment only” hire is the hire of equipment for the Client to operate and supervise themselves.


1.4 “Supervised” hire is the hire of equipment or entertainment accompanied by a representative of the Company to supervise use of the booked equipment.


1.5 “Equipment” means the photo booth, the printer, cameras, cases, memory devices and all accompanying accessories.

1.6 “Non Refundable Deposit” is the deposit paid prior to the event, which shall be deducted from the hire cost.

2. BOOKINGS

2.1 By placing an order with the Company, whether it be verbally or in writing, it is deemed that the customer has read, understood, fully agrees with and is bound by these terms and conditions of hire. It is therefore the Client’s responsibility to have read and understood these conditions.

2.2 In the event of delayed start, the Company’s liability will be limited to a pro- rata refund based on the delay. No further compensation will be paid irrespective of any loss of earnings.

3. PRICES, DEPOSIT & BALANCE PAYMENTS

3.1 All orders will be subject to a £50 Non Refundable Deposit. Such deposit, will be deducted from the total hire cost.

3.2 The balance shall be paid in full (and will need to have reached the Company’s bank account) 30 days prior to the event start date.

3.3 Advertised prices are subject to change without prior notification. It is at the Company’s discretion whether they wish to waive clause 3.2 above. Should clause 3.2 above be waived, the company reserves the right to charge interest on all overdue accounts at 2% above its banker’s current interest rate.

4. CANCELLATIONS

4.1 Any cancelled order is subject to the following cancellation charges:
– Within 4 weeks prior to event 25% of agreed hire price

 – Within 3 weeks prior to event 50% of agreed hire price 

– Within 2 weeks prior to event 75% of agreed hire price
– Within 1 weeks prior to event 100% of agreed hire price

5. EQUIPMENT

5.1 The Company reserves the right to substitute hired equipment with equipment of a similar type and value without notice in the event of previous damage or loss of booked equipment.

5.2 All sizes quoted are approximate.

5.3 The Client shall not bring into the photo booth any food or drink.

5.4 The Company reserves the right to refuse use of the equipment to any person contravening 5.3.

5.5 The equipment is listed as below
.
– Photo booth frame, all panels and cloths
– 22” touch screen inside the booth

– Canon SLR camera + Holder

- Mitsubish printer
– HP Laptop

– Light studio + bulb

– ALL props

6. SITE LOCATION, FACILITIES & CONDUCT

6.1 The Company requires a flat level indoor space 2.5m length x 2m width x 2.1m high and access to a standard 13 amp socket within 3m.

6.2 Hired equipment will be set up in one location only as agreed on arrival and will not be moved once unloaded.

6.3 The Company reserves the right to refuse delivery if the venue or site is deemed to be unsuitable by our delivery personnel or if the Client has failed to notify the company of any delivery obstructions such as stairs or excessive loading distances from our vehicle to the installation site. In such a case no refund will be given and the full hire fee will be due.

6.4 The Client is responsible for ensuring that suitable security and crowd control measures are in place prior to the start of the event.

6.5 The Company reserves the right to cease operation and remove hired equipment from site if at any time a representative of the company feels that guests or clients conduct endangers the safety of the guests, clients, themselves or the safety of the hired equipment. In such cases no refund will be given and full contracted fees will be due to the company.

7. LIABILITY & INSURANCE

7.1 The Company is insured with Hiscox Insurance Company Ltd for £1,000,000. The Company is pleased to show such insurance details upon the Client’s request.

7.2 The Company’s liability insurance covers £1,000,000

7.3 The Client agrees to indemnify the Company for any damage or theft of the company’s equipment whilst on hire. Should the Client not indemnify the Company of such damage/theft within 7 days, the Company will commence legal proceedings.

7.4 The Company accepts no liability for any damage or loss of personal property and or any injury arising from the use of the hired equipment.

7.5 No compensation will be paid by the Company to the Client in the event of traffic or other uncontrollable circumstances which prevent the Company from being able to fulfil their contracted obligations. The Company’s liability shall be limited to a refund of any monies paid in relation to the contracted event. With regards to 
limitation of liability 
we disclaim any and all liability to you for the supply of the Photo Booth to the fullest extent permissible under applicable law. This does not affect your statutory rights as a consumer. If we are found liable for any loss or damage to you such liability is limited to the hire charge you have paid. We cannot accept any liability for any loss, damage or expense, including any direct or indirect loss such as loss of profits, to you howsoever arising. 
We shall not be held liable for any failure or delay in performing the service and hiring the Photo Booth where such failure arises as a result of a Force Majeure event. In such circumstances our liability shall be limited to a pro rata refund of the deposit where applicable. 
We do not accept liability for any indirect loss, consequential loss, loss of data, loss of income or profit, loss of damage to property and/or loss from claims of third parties arising out of the hire of the Photo Booth. We shall not be liable for any misrepresentations other than fraudulent misrepresentations.

8. COPYRIGHT

8.1 The Customer understands and agrees to the following:

The Clients grant the Photographer and its legal representatives, heirs and assigns, the irrevocable and unlimited consent to use the photographs of the Clients for editorial, competition, advertising and any other purpose and in any manner, to alter the photographs without restriction; and to copyright the images. The Clients hereby release the Photographer and its legal representatives, heirs and assigns from all liability and claims in connection with the images.

8.2  Once in the public domain, the Company accepts no liability for the further use, or misuse of the photographic portraits mentioned in 8.1 above, by any third party.

9. MISCELLANEOUS TERMS

9.1 If any provision of these terms shall be unlawful, void, or for any reason unenforceable under contract law, then that provision, or portion thereof, shall be deemed separate from the rest of this contract and shall not affect the validity and enforceability of any remaining provisions, or portions thereof.

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